How to Handle the Administration Division When Planning a Festival

Most festivals are usually held by a certain group of people or organization.  The profits will then go for one of these organizations or groups of people who host the festival.  These profits are not made from the sales itself since most festivals allow business men and women from all over to set up a mini shop where they can sell goods and services or even use their shop for promotional purposes.  The profits are usually made at entry fees or concert tickets and from the stand rental fees.  Running a festival is not the easiest of tasks.  A lot of hands are needed to organize a large festive event and you have to monitor and control all payments, expenses and keep track of everyone that comes and goes.  You also need a lot of security staff and a good cleanup crew to keep everything in order.  The organizing itself is a huge task and the admin of such an event can be a nightmare.  Here is how anyone can easily handle the admin of any festival.

How to Handle the Administration Division When Planning a Festival

Get an assistant organizer

It’s hard work to keep track of everyone who is going to set up a stand at the festival.  You have to keep track of payments, organize standing space, and arrange parking and much more.  An assistant is a definite must if you are planning a major festival.  Look for someone with good organization skills and the ability to do basic admin.

Outsource bookkeeping

Bookkeeping is tough when you are in charge of profits for a not for profit organization or group of people.  Even festivals and not for profit organizations are obligated to pay income tax fees and you need good proof that no one is taking money that does not belong to them.  By outsourcing your festival’s bookkeeping you will get a professional to process all the paperwork, do tax filing and calculate the exact profits and expenses.

Outsource payroll

You need good payroll software to keep track of payments to everyone that is helping out at the festival.  Payroll Services Australia is a terrific outsource company that will handle all of the payments and payment calculations for you.  All you have to do is send them all of the time sheets and they will do all the rest.  They will allocate the right payments to each individual who worked for you during the festival and they will provide each individual with a pay slip.  Payroll Services Australia are surprisingly affordable and they only charge per person per pay run which means you have no long term responsibility towards the company.  You can hire them for your festival payments and be done with the company when your festival is over.  Visit to find out more about this fantastic service.

Don’t hire at all

Another way to go about planning your festival is not to hire individuals at all.  You can simply get contracting companies like security companies and cleaning companies to do all the work for you and pay them after receiving their invoices.  It will then be each contracting company’s responsibility to ensure that everyone gets their cut for their services.

Get Accounting Services for Your Mobile Company

Mobile businesses are fantastic.  You can set up at any location and enjoy as many festivals as you like.  Lots of mobile companies travel from festival to festival all over the USA.  This is the ultimate way to live because you get to see so many different festivals, locations, views and you get to meet people from all over the country.  The only downside to a mobile company is operating it legally. You may get out of paying rent when you have a mobile company but you certainly won’t get out of filing taxes and doing basic bookkeeping for your company.  Failing to file taxes or pay taxes is a federal crime for which you can be sentenced to jail.  A good bookkeeper is just what you need to keep your mobile company completely legal no matter how much you earn during festivals.

Get Accounting Services for Your Mobile Company

Services you can get from bookkeeping companies

Accounting services – A good bookkeeper knows exactly how to process all of those slips, invoices and bills.  They can do all your business accounting for you that will help you run your business better because you will know the exact expense and profits that your business makes.

Payroll – If you have trouble paying your employees or figuring out how to make deductions and payments like the unemployment fund or medical aid then a bookkeeping company can help you.  They will handle all payroll aspects for you and they don’t even need access to your personal bank account to do this which means your company is completely safe and secure.

Pay slips – Pay slips are important for your employees.  With a good pay slip your employees can see how their salaries re broken down or allocated and they can use their pay slips to manage their personal pay slips, open accounts or make loans.

Onsite services – A lot of mobile companies complain that there is simply no time to go and visit a bookkeeper during a major festival.  Well, that is no problem either because some bookkeeping companies like Bookkeeper Co is willing to go to your location to handle your accounting problems for you.

Remote services – You can also use your bookkeeper while on travels by simply emailing or faxing the needed documentation through to them.

Tax filing – Your bookkeeper can do all the tax filing for you so you will be as legal and secure as possible.

Tax claims – You are much more likely to get a good tax claim when you use a bookkeeper because they know which steps to take to get you the most cash.

Check out the best bookkeepers in Melbourne

Bookkeeper Co is bookkeepers in Melbourne and is one of the best bookkeepers you can trust for your mobile business’s accounting needs.  They offer fantastic services; they are a lot more cost effective than hiring an accountant and they will ensure that your business is operating completely legal.  You can visit their offices in person for any enquiries that you may have or simply email all your documentation through to them and get the assistance you need for your company.