Most festivals are usually held by a certain group of people or organization.  The profits will then go for one of these organizations or groups of people who host the festival.  These profits are not made from the sales itself since most festivals allow business men and women from all over to set up a mini shop where they can sell goods and services or even use their shop for promotional purposes.  The profits are usually made at entry fees or concert tickets and from the stand rental fees.  Running a festival is not the easiest of tasks.  A lot of hands are needed to organize a large festive event and you have to monitor and control all payments, expenses and keep track of everyone that comes and goes.  You also need a lot of security staff and a good cleanup crew to keep everything in order.  The organizing itself is a huge task and the admin of such an event can be a nightmare.  Here is how anyone can easily handle the admin of any festival.

How to Handle the Administration Division When Planning a Festival

Get an assistant organizer

It’s hard work to keep track of everyone who is going to set up a stand at the festival.  You have to keep track of payments, organize standing space, and arrange parking and much more.  An assistant is a definite must if you are planning a major festival.  Look for someone with good organization skills and the ability to do basic admin.

Outsource bookkeeping

Bookkeeping is tough when you are in charge of profits for a not for profit organization or group of people.  Even festivals and not for profit organizations are obligated to pay income tax fees and you need good proof that no one is taking money that does not belong to them.  By outsourcing your festival’s bookkeeping you will get a professional to process all the paperwork, do tax filing and calculate the exact profits and expenses.

Outsource payroll

You need good payroll software to keep track of payments to everyone that is helping out at the festival.  Payroll Services Australia is a terrific outsource company that will handle all of the payments and payment calculations for you.  All you have to do is send them all of the time sheets and they will do all the rest.  They will allocate the right payments to each individual who worked for you during the festival and they will provide each individual with a pay slip.  Payroll Services Australia are surprisingly affordable and they only charge per person per pay run which means you have no long term responsibility towards the company.  You can hire them for your festival payments and be done with the company when your festival is over.  Visit payrollserviceaustralia.com.au to find out more about this fantastic service.

Don’t hire at all

Another way to go about planning your festival is not to hire individuals at all.  You can simply get contracting companies like security companies and cleaning companies to do all the work for you and pay them after receiving their invoices.  It will then be each contracting company’s responsibility to ensure that everyone gets their cut for their services.

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